I think we have all felt a little overwhelmed from time to time and needed a little life reset. Like those days/ weeks when the sink is full of dishes, the laundry hasn’t been done, you keep meaning to make a doctor’s appointment but never do… You feel unorganised and like life is just kind of flying by! I hate that feeling. When your life is messy, your brain feels messy, and nothing productive comes from a messy brain! When life is going that way, you need a life admin day!
Now you may be asking what even is a life admin day? Or what kind of things do you do on those days? How the heck do you plan them? The answer: a life admin day will look different for everyone. It depends on what kind of tasks you need to do, how extensive your list is, etc. So, what works for me might not work for you, BUT I am going to walk you through the steps to planning the perfect life admin day for you and share what mine looks like, too, for a little inspiration!
What is a life admin day?
Think of a life admin day as a personal day where you do all those tasks you’ve been meaning to do for the last month(s) but never got around to. It is clearing out time in your busy schedule to knock some important things off the never-ending to-do list so you can keep your life under control!
You may be thinking that a life admin day sounds like a day of torture if it is just filled with all the things you don’t want to do lol! But, it’s meant to just be a productive day where you can focus your energy on YOU and getting things done that benefit you.
Plus, since it’s your day, you can make it as fun or not fun as you want. Just because you have tasks to complete doesn’t mean you can’t treat yourself to your favourite coffee or do something fun!
Some people book a day off work to do this, so it doesn’t take up your precious weekend time, but it is up to you! Just make sure you get as much done as possible on that day. Things to think about sorting out include any outstanding tasks around the house, organising any important life tasks, like looking into the benefits of life insurance and making sure you are up to date with your medical check-ups; if not, get them booked (when was the last time you went to the dentist, for example)
How often do you need a life admin day?
This depends on who you are as a person. Do you tend to procrastinate on everything in your life? Are you forgetful? Do you keep things under control most of the time, but there are days when life just gets too crazy?
I like to have a life admin day every month. I usually use a day on the weekend to bang out some tasks on my to-do list. Doing it monthly works for me because I don’t have a ton of responsibilities other than going to work and just taking care of myself.
Some people like to do it weekly. This may be better for the hard-core procrastinators, so the to-do list doesn’t get too out of control. It may also be good for parents! You have a lot to do every single day, and I’m sure time gets away from you. It could be easier to do a smaller life admin day once a week!
Deciding when you need to schedule a life admin day
Again, this will be different from person to person, but here are a few signs you may need to schedule a life admin day:
- You feel overwhelmed
- Your house/room/workspace is messy
- You can’t keep up with your chores
- You’re overdue for appointments (doctor, dentist, hair, nails, etc.)
- You feel like you’re forgetting something all the time
- Life feels rushed
- You realise you haven’t washed your sheets in months
- There’s never time to return phone calls/emails
- You have been putting off important tasks (oil changes, renewing insurance, etc.)
Those are just a few signs you may need to consider a life admin day. It comes down to that feeling of overwhelm, and like you can’t get your life under control!
TIP: if you notice a certain time of year makes you more stressed out (for example: Christmas), then plan ahead and just schedule some days you can work on your to-do list. Be proactive and don’t let yourself get to a breaking point!
Planning the perfect life admin day
Schedule your life admin day
When you schedule your life admin day, try to pick a day when nothing else is going on. You want a day off (so don’t plan to do it while you are working from home), and you want to be able to focus on yourself and your life admin tasks!
Depending on what you need to get done, it may be best to schedule your life admin day on a weekday! For example, if you have a lot of errands to run, the store will most likely be less busy on a weekday; however, I also understand that this is not always possible, so at the very least, just make sure you pick a day where you can be focused!
Brain dump
You will want to have a running list of everything you need to do, either in your planner, on a to-do list, on a whiteboard, or virtually. I like to “brain dump” at least once a week (or when something comes up). So, just keep that long list somewhere!
READ MORE: Declutter Your Mind with the Brain Dump Method
Organise tasks into groups
If you like to be extra organised, you could even go a step further and organise all your tasks into groups! All your phone calls, errands, appointments, etc. It can be helpful to group tasks together because research shows that we are more productive when we batch!
Prioritise life admin tasks
It’s important to understand you can’t get everything done in one day (unless your list is small, of course). If you have been collecting a month’s worth of tasks for your life admin day… It’s not all going to happen and THAT’S OKAY!
Sit down at the start of the life admin day or the night before and just highlight all the tasks that need to get done. Maybe you have to pay your credit card bill today before it’s overdue or your car insurance expires in a week… pick some more time-sensitive tasks!
Other tasks might not be super time-sensitive but are still important, like booking a doctor’s appointment or finally replacing the measuring cups that broke.
TIP: If you see a theme with your tasks (errands, appointments, emails, etc.), try to stick with it. There’s no point in going out of the house for one errand when you could have done all 10. Work smarter, not harder!
Make yourself a life admin day checklist
If you are like me, then you LOVE to check items off the list. Seeing that checkmark or a task with that line through it… It just lights me up! It feels so good to accomplish something (even if it’s something small).
I like to make a little checklist of all the tasks I decided to prioritise from my bigger master list. I usually just write it on a piece of paper, nothing fancy. Then, I go through the day and tick items off. I will also sometimes write down extra things I get done and then tick them off too because I’m addicted to the rush of completing a to-do list lol.
READ MORE: How to Write a Better To-Do List
Schedule the life admin tasks into your day
If you have a planner or calendar, this would be the time to use it! I find that when I schedule a task like it’s an appointment, I am more likely to do it. For example, if there is a phone call I have been dreading making, I will schedule it for 10:00 am. Then, when 10:00 am comes around, I know it’s time to sit down and make the phone call.
You don’t need to schedule every single task in your day. You could easily just plan 9:00 am, and you will start cleaning the kitchen. At 10:00 am, you will answer all the emails. 11:00 am, you are heading out to run all the errands.
Scheduling your tasks or task themes just keeps you on track. It doesn’t need to be super strict, and if you are in the flow of doing something, it doesn’t mean you need to stop at a certain time, but it’s a good guide.
Make sure you also make time for fun
I love to start my life admin days by going to my favourite coffee shop and getting an iced coffee with a doughnut! It puts me in a great mood and gets me in the mindset of having a day to myself.
It’s important to remember that even though you have things to do, it’s still a day off to be with yourself. So, plan some fun things! If you have lots of errands, maybe stop by your favourite store along the way. Or take yourself out for lunch and take a break from all the hard work! It’s okay to be productive AND have fun.
Types of tasks to add to your next life admin day
- Respond to emails
- Declutter your email
- Unsubscribe from email lists you don’t like
- Transfer photos from your phone to the computer
- Organise digital photo albums
- Declutter your digital space
- Deep clean the house (maybe focus on specific rooms)
- Clean bed sheets
- Organise your closet
- Donate clothing
- Fix up any clothing that needs repairs
- Complete home repairs
- Replace broken or old items in the home
- Schedule:
- Doctors appointment
- Eye doctor appointment
- Dentist appointment
- Hair appointment
- Nail appointment
- Car’s oil change
- Home repairs
- Fitness class
- Vet appointment
- Pay bills
- Make sure your personal information is up to date (doctor, credit card, bank, etc.)
- Renew any subscriptions
- Renew insurance (car, house, etc.)
- Check on renewal dates for passport, driver’s license, etc.
- Deal with all your mail
- Write all the birthdays, events, and appointments on the calendar
- Buy any gifts you need
There are a million more things you could add to the list, but this is a great place to start!
Tips for productivity during your life admin day
Task batching
As mentioned above, task batching is when you group similar tasks and get them all done at once. Instead of making a phone call, running errands, and then making more calls, just group all the calls together and bang them all out!
Tackle the bigger tasks earlier in the day
Usually, we have more energy at the start of the day, so try to get the bigger tasks done first. Cleaning the house or getting the laundry done might be good ones to start with!
Limit distractions
Put your phone away! The last thing you need during a life admin day is to scroll Instagram all day and then realise you did nothing. So, limit your screen time and other distractions. It’s not a work day, so it’s not like you can’t look at your phone, but try to stay on task!
Take breaks
Coffee breaks, snack breaks, chatting breaks, pet your cat breaks… take the breaks! Breaks help us regain some energy. You don’t need to go go go all day without stopping. Also, enjoy your day.
Don’t try to multitask
There is so much science that shows we cannot multitask so don’t bother. Focus on one thing at a time! It’s better to take 5 minutes on one task than one hour on 3.
10 Life-Admin Tips
- Make a to-do list: Write down all the tasks you need to do in a day or week. Prioritise them based on urgency and importance. CHECK OUT: How to Write a Better To-Do List
- Use a planner: Use a planner to schedule appointments, meetings, and other events. This will help you stay organised and avoid double booking – I use the Journey App & Google Calendar. CHECK OUT: How to Plan Your Day
- Keep a calendar: Keep a calendar to track important dates, such as birthdays, anniversaries, and holidays. CHECK OUT: How to make the most of Google Calendar
- Automate bill payments: Set up automatic bill payments to avoid late fees and keep your credit score intact.
- Use online tools: Take advantage of online tools, such as budgeting apps, to manage your finances more effectively. CHECK OUT: My Favourite Apps that Support My Life
- Declutter regularly: Get rid of items you no longer need or use regularly. This will help you stay organised and create more space in your home. CHECK OUT: 7 Steps to Declutter Your Home & Rules for De-cluttering Your Life
- Meal plan: Plan your meals ahead of time to save money, eat healthier, and avoid last-minute decisions. CHECK OUT: Meal Planning 101, Grocery Shopping 101 & Meal Prepping 101
- Set reminders: Use reminders to keep track of deadlines, appointments, and other important events. CHECK OUT: Do you feel ‘off track’?
- Create a filing system: Use a filing system to organise important documents, such as tax records and receipts. CHECK OUT: Creating Life Systems
- Get enough sleep: Getting enough sleep will help you stay focused and productive, making it easier to manage your life-admin tasks. CHECK OUT: Tips for getting a good night’s sleep
In summary
Everyone should schedule a life admin day from time to time. Whether you need one every month (like me) or you need them weekly, bi-weekly, or every few months… it is really beneficial! When you feel like life is getting out of hand and it’s hard to keep up, it’s okay to schedule a personal day to get it back on track.
The best part about a life admin day is that you can make it however you want. What you read here is how I plan my admin days, but you may have a different way. Whatever works for you is the right way!
If you decide to give this idea a try, I would love to hear about it! Tag me on Instagram or comment below if you schedule a life admin day, and let me know how it goes!
If my words have helped you, a small contribution here will allow them to continue reaching the women who need them most. Also, don't forget to join me on Substack, where I share my Love Notes, a gentle pause in your week to reflect, realign, and reconnect in midlife. It’s not just another newsletter; it’s an intimate circle where I offer fresh intentions, soulful prompts, and simple but powerful shifts to inspire purposeful, creative living. Together, we’ll uncover the small but meaningful changes that help you design a life that feels beautifully your own.
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